Attendance

Regular attendance at college is essential to promote the education of all students.  The College’s ethos demonstrates that children feel that their presence in college is important, that they are missed when they are absent or late.  The College will take appropriate action when necessary in order to promote the aims of the policy.

AIMS

  • To maximise attendance of all children.
  • To provide an environment which encourages regular attendance and makes attendance and punctuality a priority for all those associated at the college.
  • To monitor and support children whose attendance is a cause for concern and work in partnership with parents and carers to resolve any difficulty.
  • To analyse attendance data regularly to inform future policy and practice.
  • To work closely and make full use of the support from the wider community including the Education Welfare Service and multi-agency teams.

ROLES AND RESPONSIBLITIES

The following people have key responsibilities in the pursuit of high levels of attendance and punctuality :

  • Governors Students and Curriculum committee
    • To set and monitor progress towards annual targets for attendance.
    • To evaluate the effectiveness of the Attendance Policy.
  • Headteacher
    • To ensure that effective systems are in place to accurately reflect individual student, group and whole college attendance patterns.
    • To monitor individual student, group and whole college attendance and punctuality.
    • To work in partnership with key agencies if attendance and / or punctuality is an issue.
    • To provide Governors with information to enable them to evaluate the success of policy and practice.
    • To write to parents/carers regarding any concerns about their child’s attendance.
    • To arrange meetings with parents/carers to discuss support and set targets for those experiencing attendance difficulties.
  • Form Tutors and Class Teachers
    • To provide an accurate record of the attendance of each child in their class.
    • To record the reasons for absence given to them on SIMS.
    • To respond promptly to any issue raised in the analysis of registers by Office Staff and the Family Liaison Officer.
    • To organise work to be sent home for children in their class who are expected to be absent for an extended period through sickness.
  • Office Staff and Family Liaison Officer
    • To prepare, manage and co-ordinate the use of the SIMS Attendance Manager System.
    • To monitor and track attendance patterns for all children and prepare relevant attendance reports when necessary.
    • To contact parents/carers on the first day of their child’s absence to establish the reason.
    • To ensure that a satisfactory reason for every absence has been established for each child at the end of each week.
    • To make a judgement in conjunction with the Headteacher whether an absence is authorised or unauthorised.
    • To prepare evidence to enable legal action by the Education Welfare Service.
  • Education Welfare Officer
    • To enforce the law regarding college attendance.

ADMINISTRATION

  • The College uses Attendance Manager provided by SIMS to store and monitor its legal responsibilities in relationship to attendance.
  • Registers are a vital legal document and teachers are required by their contractual duties to take an attendance register at the beginning of both the morning and afternoon sessions and for each lesson they teach.
  • Registers must be completed carefully and accurately, as they provide a record of a student’s attendance. Failure to compete a register accurately leaves the college vulnerable to complaint from parents or carers and constitutes a risk if an emergency evacuation has to take place.

ABSENCE

Lateness

  • Students arriving after the register has been closed at 8.40 am, will be considered as late.
  • Students arriving after 8.40am must report to the College Office so that their attendance can be recorded.
  • Students arriving after 9.30 am will be officially absent for the morning session. This will be considered an un-authorised absence unless a satisfactory reason is given, for example a doctor’s appointment.
  • Action to address lateness will be taken in line with the college’s strategy to improve punctuality.

Illness

  • Parents/carers are asked to contact the college on the first morning of the first day of absence to provide the reason for the absence and where possible on each subsequent morning of absence.  Parents/carers should provide a written explanation on their child’s return to college.
  • Where Office Staff are not made aware of the reason for a child’s absence they will, wherever possible, contact parents/carers by telephone on the first morning of absence.
  • Initially, the Keep Kids Safe system will be used.
  • A personal phone call will be made if a response is not obtained via KKS.
  • If any member of staff is concerned about a reason for absence, the Deputy Headteacher or Headteacher should be informed.

Medical or Dental Appointments

  • Parents and carers are encouraged to make all medical appointments out of college hours. Where this is not possible the student should attend the college prior to and/or after the appointment to maximise their attendance.
  • Parents and carers should inform the college in advance of any pre-arranged medical appointments, and where this is done the absence will be recorded as authorised.

Holidays during Term Time

Holidays during term time are strongly discouraged and where possible holidays should be taken during the college holiday periods. All applications will be considered on an individual basis.

The college will only consider approving a request for students to have an authorised holiday in term time in the most exceptional circumstances in accordance with government policies. Cost implications do not constitute exceptional circumstances.

Where a student is absent from college for 10 or more sessions (five days or more) the case will be referred to the Education Welfare Service. Current EWS policy is to issue an immediate Fixed Penalty Notice to each person with parental responsibility for each student involved. The current fine is £60 if paid within 28 days.

Other Absence
Other absence from college will be considered on an individual basis and a decision will be made to authorise or un-authorise the absence.

REPORTING TO PARENTS AND CARERS

All absences both authorised, unauthorised absence and lateness will be reported to the parent/carer at the end of each ½-term within their child’s report.

REWARDS

  • Children who achieve 100% attendance are presented with a certificate and be entered in a prize draw at the end of each half term.
  • Children who achieve 100% attendance at the end of the year are presented with an attendance prize.
  • Good and improved attendance is rewarded in a tangible way with, for example, positive comments and stickers.
  • Each ½-term there will be an award to the form with the best attendance.

MONITORING AND EVALUATION

  • Attendance data will be collected weekly to establish patterns of irregular attendance.  This will include children with: incomplete weeks; Monday and Friday absences; lateness; periods of extended absence; periods of un-authorised ; and all children with attendance below 95%.
  • The Headteacher and Family Liaison Officer will discuss the impact of the college’s Attendance Policy and the strategies used to promote good attendance annually and the Headteacher will recommend an attendance target to the Governors.
  • The Governors will set an annual target of attendance and unauthorised absence and review this annually at its first meeting.
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